Fleet Farm Senior Executive Administrative Assistant in Appleton, Wisconsin


The Senior Executive Administrative Assistant will provide administrative services in direct support the Senior Executive. This position will perform a variety of diverse and confidential duties. The Senior Executive Administrative Assistant will manage communication with key internal and external parties, demonstrating an awareness of time-sensitive issues and planning accordingly.

An Senior Executive Administrative Assistant is responsible to:

  • Exhibit a professional image to both internal and external customers.
  • Field telephone calls and assist callers by gathering all pertinent information while maintaining a pleasant and tactful disposition.
  • Assist with ad-hoc projects and day-to-day tasks as assigned.
  • Schedule internal/external meetings, events, conference calls and appointments.
  • Monitor and maintain the Senior Executive's calendar/schedules, identify conflicts and promptly resolve.
  • Prepare reports, correspondence, financial statements, other documents and review invoices. Transcribing may be necessary through dictation.
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Respond to and maintain customer correspondence with the goal of creating the highest level of customer experience.
  • Attend meetings in order to record minutes and later compile and distribute to appropriate parties.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflows, reporting procedures, or expenditures.
  • Coordinate travel arrangements for both domestic and international travel.
  • Will work a minimum of 50 hours per week, but additional hours may be required as circumstance arise.
  • May be required to work prior to or after normal business hours, which may include nights and weekends, in order to complete designated assignments.

Our Commitment to Full-Time Team Members includes:

  • 10% Team Member Discount
  • Competitive pay
  • Insurance: Life, Health, Vision & Dental*
  • Paid Vacation*
  • Profit Sharing and 401(k) Plan*
  • Paid Legal Holidays*
  • AFLAC Supplemental Insurance*

*Eligibility requirements apply.


Job Requirements:

  • Must be at least 18 years of age and have obtained a high school diploma or general education degree (GED); post high school education related to business or business administration and/or at least 3 years of executive administration experience preferred
  • Proficient with Microsoft Office Suite
  • Able to handle multiple projects and details simultaneously by being organized and planning accordingly based on business needs
  • Ability to travel by air or other modes of transportation
  • The highest degree of confidentiality is expected for all departmental and company information

Physical Requirements:

  • Regularly required to sit, and occasionally required to stand/walk.
  • Ability to travel by air or other modes of transportation.
  • Ability to frequently lift and/or move up to 10lbs. and occasionally lift and/or move up to 25 lbs.

*This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position. *


Requisition Number: 16-2761

Title: Senior Executive Administrative Assistant

City: Appleton

State: WI