Louisiana Department of State Civil Service ADMINISTRATIVE COORDINATOR 2/3 in Baton Rouge, Louisiana



$1,538.00 - $3,233.00 Monthly

$8.87 - $18.65 Hourly

$1,538.00 - $3,233.00 Monthly


Baton Rouge, LA

Baton Rouge, LA

Job Type



LWC-Office of Unemployment Insurance Administration

Job Number



10/23/2016 11:59 PM Central

  • Description

  • Benefits

Supplemental Information

Administrative Coordinator 2/3

Office of Unemployment Insurance

Baton Rouge Area Office

Announcement#: LWC-86021-10-18-16-KK

This position may be filled as either a Probational/Permanent or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected. This posting will be used to fill multiple positions.

Position Information

The Administrative Coordinator 2/3 positions are a direct report to the ORS Manager 2 Benefits Analysis Team who is responsible for the call center operations and adjudications of Unemployment Insurance claims.

The incumbent will review and distribute faxes to Benefits staff; review and distribute mail; scan and upload documents into the web based system (HIRE); make copies; initiate IT and maintenance tickets as needed for staff; set up meetings at the direction of management. Act as Team Safety Coordinator for the Benefits Analysis Team (BAT). Duties will include maintaining quarterly reports for safety meetings and safety facility inspections. Also the incumbent will act as the back-up timekeeper R THE Benefits Analysis Team for approximately 45 employees.

Vacancy Information:

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 2/3 depending on the level of experience of the selected applicant. The maximum salary for the Administrative Coordinator 3 is $44,429.00 annually. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities page" for specific information on salary ranges, minimum qualification requirements and job concepts for each level.

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings.

Application received - Your application has been submitted successfully.

Checking for required test score - We are making sure you have an active, passing score for the required written test.

Evaluating experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.

Eligible for consideration - You are among a group of applicants who MAY be selected for the position.

Eligible Pending Supplemental Qualification Review - Only candidates meeting the supplemental qualification will be eligible for referral.

Referred to hiring manager for review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.

Position filled - Someone has been selected for the position.

Position canceled - The agency has decided not to fill the position.

If you are unable to apply online, you may fax your Civil Service application at (225)925-1914 or you may mail it to Staffing Division, Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111. Please include the job title (ADMINISTRATIVE COORDINATOR 2/3) and job number (LWC-86021-10-18-16-KK) on your application. All applications must be faxed or postmarked by the closing date of this posting.

NOTE: When submitting a paper application, you MUST use the latest revised Civil Service application, which is available on the Department of Civil Service's website. Older versions of the Civil Service application/SF10 will not be accepted and will be returned to you. You may download a Civil Service Application here. *Paper applications will be considered incomplete if the supplemental questions are not printed, answered and submitted with the application. Resumes' are not accepted.

For further information about this vacancy contact:

Kedrick Kennedy

Human Resources Analyst

LWC/Human Resources





One year of experience in which clerical work was a major duty


Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.


Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.


Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:


Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:


Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.