Smithsonian Institution Accountant in Cambridge, Massachusetts

Smithsonian Institution
1 vacancy in the following location:
  • Cambridge, MA
Work Schedule is Full Time - Indefinite Trust Appointment. This is not a Federal position.

Opened Wednesday 9/14/2016 (37 day(s) ago)

** Closes Thursday 11/10/2016 (20 day(s) away)

Job Overview

About the Agency

As an Accountant, works with and supports Financial Management staff by providing accounting assistance in solving accounting issues as well as implementation of new or revised regulations, policies, procedures or systems. Performs accounting activities involved in the maintenance of financial accounting records. The incumbent will serve as a resource for the Observatory staff in fiscal matters.

  1. Prepares and processes financial components of sponsored project closeout procedures base on contractual agreement.
  2. Performs quantitative analytical review of accounting data from multiple reports and queries to assist division administrators and management.
  3. Reconcile and analyze complex project activities (including, but not limited to, Federal Funds, Trust Funds, Contracts and Grants activities), account balances (such as revenue and expense) and balance sheet accounts. Prepare adjusting entries.
  4. Applies a thorough knowledge of the total accounting system and of well- established accounting principles, techniques and regulations to process a wide variety of transactions in the integrated financial systems. Makes recommendation or adaptation to guidelines and procedures to control transactions of an unusual or complex nature.
  5. Performs routine entry and update of vendor information into ERP systems. Work with division administrators and other service groups to resolve vendor issues.
  6. Acts as payroll contact during SAO's audits, including, but not limited to, the annual floor audit, A-133 direct cost audit, indirect cost audit and payroll system audit. Provide support for all other financial audit.
  7. Performs a wide variety of duties to support the maintenance of the monthly cost reporting systems, webTA Time and Attendance reporting system, and National Finance Center’s (NFC) systems related to payroll processing and reporting.
  8. Maintains the accuracy of data in the NFC database related to SAO employees through NFC systems, e.g., EPIC, TINQ. Supports payroll inquiry and employee receivables actions initiated by SAO, SI or NFC.
  9. Runs and reviews the uncertified webTA report, and contacts relevant timekeepers to ensure that all employee time is reported and transmitted to NFC. Facilitates the timecard correction process following policies and procedures.
  10. Uses excellent oral and written communications skills to establish relationships with SAO department and division administrators as well as with SI counterparts and NFC to resolve any concerns and discrepancies that may arise.
  11. Performs related duties as required.
Job Requirements
Key Requirements
  • Pre- and post-appointment background investigation
  • Must maintain an account for Direct Deposit/Electronic Transfer
  • May be required to serve a one-year probationary period.

This position has a Basic Educational requirement. All applicants must meet the following Basic Educational Requirements:

Degree: Accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting. The 24 hours may include up to 6 hours of credit in business law. (The term "accounting" means "accounting and/or auditing").


Combination of education and experience: at least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge that must also include one of the following:

  1. Twenty-four semester hours in accounting or auditing courses of appropriate type and quality. This can include up to 6 hours of business law;

  2. A certificate as Certified Public Accountant or a Certified Internal Auditor, obtained through written examination; or

  3. Completion of the requirements for a degree that included substantial course work in accounting or auditing, e.g., 15 semester hours, but that does not fully satisfy the 24-semester-hour requirement mentioned above. In addition to the basic education requirements, candidates must meet the following specialized experience: One year of full-time experience at the grade 7 level (Federal or private sector) that is close or similar to the work of this position. Qualifying experience may have included the following: reconciliation of accounts, processing journal entries, analyzing expense reports and assisting with audits.


Related master's or equivalent graduate degree, or 2 years of progressively higher level graduate education leading to a master's degree, if related.


Have a combination of graduate education and specialized experience that meets 100% of the qualification requirements for this position.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at

Security Clearance

Not Applicable

Additional Information
What To Expect Next

You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. Additional Information:

  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity.

Review our benefits

Other Information

Salary Range: $53,610.00 to $69,688.00 / Per Year

Series & Grade: IS-0510-09/09

Promotion Potential: 09

Supervisory Status: No

Who May Apply: This position is open to all qualified candidates eligible to work in the United States. First consideration may be made 14 days after the opening date.

Control Number: 450436400

Job Announcement Number: 16-55