Harris Associates L.P. Portfolio Implementation Specialist in Chicago, Illinois
As a Portfolio Implementation Specialist, you will administer portfolios for the Oakmark Funds among other third party sub-advised mutual funds, limited partnerships, and global institutional and separate accounts. Your primary responsibility will be to ensure trade orders from Fund/Portfolio Managers are communicated and processed accurately, in compliance with restrictions, and timely from receipt to execution. You get to collaborate with various business units throughout the firm including Fund/Portfolio Managers, Traders, Portfolio Specialists, Compliance, and other operations teams. You will also communicate with external advisers of sub-advised funds, custodian banks, and auditors. You will provide high visibility to portfolio decision-making, trading, and compliance.
Duties & Responsibilities:
Conduct pre-trade compliance checks for trade orders, in accordance with account/fund investment restrictions (i.e., number of holdings, market capitalization and diversification tests), SEC & IRS diversification tests and firm holding limits/restrictions.
Process trade orders given by Fund/Portfolio Managers, submitting the orders into the trade order management system.
Assist with the creation and maintenance of Trade Coordinator procedures.
Troubleshoot and resolve trade-related problems on a timely basis, providing appropriate follow-up.
Monitor status of open orders, and portfolio weightings/dispersion, tax trades and wash sales.
Review and monitor cash levels across all portfolios.
Assist with the creation and maintenance of the Client Restriction spreadsheet.
Assist with monitoring performance and holdings across investment strategies.
Prepare unrealized gain/loss reports for Portfolio Managers for tax trading and work with Portfolio Specialists (PS) to ensure trades are properly booked at the custodian.
Proactively maximize the use of systems and recommend improvements in procedures and reporting.
Support Portfolio Managers with reports, spreadsheets, dispersion, and modeling or other requests as necessary.
Coordinate corporate action and securities lending responses with the Fund/Portfolio Managers and custodians and ensure the responses are processed consistently.
Perform additional duties and projects as assigned.
Prior experience in trade portfolio administration and investment servicing.
Must possess a track record showing a high degree of initiative, adaptability, organizational skills, and self-motivation in reaching for additional responsibilities in areas where s/he can add value.
Excellent communication skills, both written and verbal, and the ability to work with staff at all levels of the organization.
Must possess a strong work ethic, strong attention to detail, excellent organizational skills, and be able to work independently as well as in a team environment.
Must possess the ability to work with numerous and conflicting deadlines, while successfully meeting them.
Strong knowledge of registered investment companies (RICs), equity, fixed income, and option investments.
Experience using portfolio accounting systems, trade order management systems, & Bloomberg.
Prior client service experience.