PAE, Inc Executive Admin Level II in Falls Church, Virginia

Supporting the Most Exciting and Meaningful Missions in the World

Executive Admin Level II

Overview: PAE is a leading provider of enduring support for the essential missions of the U.S. Government, its allied partners and international organizations. As it enters its 60th year of business, PAE’s current portfolio of service offerings includes capabilities in training, logistics, aviation support, facility operations and maintenance, range services, security solutions, information management and support services, litigation support and data analytics to support complex missions for customers around the world. Today, the approximately 15,000 members of our global workforce perform with excellence and dedication in approximately 60 countries, on all seven continents, in some of the world's most challenging regions. We attribute our success to the quality of our work and the integrity and high ethical standards that define our business operations. PAE is headquartered in Arlington, Va.

We have an exciting opportunity for an Executive Admin Level II, in Northern, VA. The Executive Admin II is responsible for the following:

  • Maintains a schedule of appointments for a manager or office, Monitors e-mail and telephones of manager(s) or office members.

  • Drafts, proofreads, edits and gives final review of all correspondences, Produces other documents such as instructions, spreadsheets, presentations, and reports, Passes and receives clearances and prepares access lists.

  • Maintains tracking records and filing systems; archives files as necessary, Maintains and updates databases or spreadsheets, Prepares, tracks, monitors, and analyzes statistics.

  • Produces content and materials for briefing packages and presents information through briefings to various audiences.

  • Prepares and disseminates information to appropriate individuals/offices, Processes administrative and personnel paperwork.

  • Compiles, collates, analyzes, and summarizes abstracting data, Performs research; retrieves information or documents from databases, and the Internet.

  • Administers and troubleshoots databases, sets up new user accounts and accesses; runs reports; performs database clean up tasks.

  • Performs as Action Officer for oversight, monitoring, and reporting on status of task completion related to the execution of a program, process, or transaction.

  • Evaluates, proposes, and implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.

  • Plans, schedules, organizes, and executes meetings, conferences, and off-sites.

  • Participates in meetings and events: serving as recorder or working member of group; may brief or present administrative support related information.

  • Performs back up duties for other offices within the office.

  • Produces and/or prepares weekly status reports on the progress of action items and initiatives for the function or business areas.

  • Maintains inventory; issues equipment, records, receipts, or supplies.

  • Assists with the oversight and accounting for inventory.

  • Plans and supports the transportation of material and people.

  • Plans and supports office renovations and move management activities.

  • Plans and supports office renovations and move management activities.

  • Maintains accounting records, Processes travel, training, and POV vouchers, Assists with the approval process for government credit card purchasing, and Handles disbursing transactions including airline tickets, metro checks, and general travel information, Tracks overall budget for component or program.


  • Must be a US citizen possessing TS/SCI clearance with polygraph at time of application. Uncleared applicants are not eligible for consideration.

  • Associate or Bachelor’s degree

  • 5-7 years of experience as an Executive Assistant or senior Administrative, with at least 3 years of experience as an EA within the IC/DoD.

  • Ability to obtain extensive knowledge of protocol and precedence, and IC structure, regulations, and policies

  • Extensive knowledge of current practices associated with filing and tracking systems, allowing efficient and rapid storage and retrieval of information

  • Ability to obtain extensive knowledge of operational procedures and cover protocols

  • Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others

  • Thorough knowledge in the use of MS Office Suite applications, the Internet, and other internal applications necessary to complete routine and moderately complex tasks.

  • Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions

  • Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner

  • Excellent skills in planning and organizing to systematically coordinate, track, and complete work flow in accordance with the unique guidelines and procedures of multiple agencies/organizational entities

  • Strong representational skills to attend meetings, events, and forums on behalf of upper management

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email with "Disability Assistance" in the subject line.