PAE, Inc Executive Admin Level III in Falls Church, Virginia
Supporting the Most Exciting and Meaningful Missions in the World
Executive Admin Level III
Overview: PAE is a leading provider of enduring support for the essential missions of the U.S. Government, its allied partners and international organizations. As it enters its 60th year of business, PAE’s current portfolio of service offerings includes capabilities in training, logistics, aviation support, facility operations and maintenance, range services, security solutions, information management and support services, litigation support and data analytics to support complex missions for customers around the world. Today, the approximately 15,000 members of our global workforce perform with excellence and dedication in approximately 60 countries, on all seven continents, in some of the world's most challenging regions. We attribute our success to the quality of our work and the integrity and high ethical standards that define our business operations. PAE is headquartered in Arlington, Va.
We have an exciting opportunity for an Executive Admin Level III, in Northern, VA. The Executive Admin III is responsible for the following:
Serve as the primary liaison between the designated SE and other Senior Executive managers, other managers, and staff.
Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within Congress, Intelligence Community organizations, and the private sector.
Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations.
Performs a comprehensive range of direct executive office support for a designated Senior Executive.
Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
Anticipates and researches topics that are of interest to the SE and prepares background books and/or talking points papers, as needed.
Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information.
Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of Agency methods, policies, regulations, procedures, and organization for the SE’s signature.
Answers phones; places, screens, and refers calls to appropriate resources; takes and follows-up accordingly to ensure adequate resolution of issues and concerns.
Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting.
Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others
Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources.
Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed.
Develops and maintains accurate records and files management systems.
Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences.
Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects.
Must be a US citizen possessing TS/SCI clearance with polygraph at time of application. Uncleared applicants are not eligible for consideration.
Bachelor’s degree – experience supporting high ranking officials within the IC, Congress or private sector will be considered in lieu of a degree
7-10 years of experience as an Executive Assistant or senior Administrative, with at least 3 years of experience as an EA within the IC/DoD.
Ability to obtain extensive knowledge of the Intelligence Community, and other government agencies and their inter-relationships;
Ability to obtain extensive knowledge of Intelligence Community regulations, policies, and unique authorities.
Ability to obtain working knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite.
Extensive knowledge of protocol, precedence, organizational rules, regulations, and policies.
Extensive knowledge of Microsoft Suite applications and other current computer applications, internal transactional applications, and the Internet.
Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ routine to highly complex questions in a clear and concise manner.
Excellent customer service skills, demonstrated by anticipating and responding to the assigned SE’s and other Senior Executive managers, managers, and staff.
Strong interpersonal skills, demonstrated by developing working relationships and networks with division/component managers, staff, external resources, and colleagues.
Extensive knowledge of correct English usage, spelling, punctuation, and proofreading skills
Extensive knowledge of filing and records management systems and practices.
Considerable knowledge of quality assurance procedures to ensure data integrity and timeliness of the data.
Ability to be discreet and maintain confidentiality within the office.
Ability to develop creative approaches and alternatives to the resolution of issues and problems.
Ability to interact with people who have different values, cultures, or backgrounds.
Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action.
Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility.
Ability to represent the Senior Executive(s) to both internal and external customers.
Ability to review several diverse reference sources and select and synthesize data for reports and other forms of correspondence
Prefer ability to work a flexible schedule determined by work assignments that may require extended hours.
An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.
In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email firstname.lastname@example.org with "Disability Assistance" in the subject line.