PAE, Inc Mission Support Admin III in Falls Church, Virginia
Supporting the Most Exciting and Meaningful Missions in the World
Mission Support Admin III
Overview: PAE is a leading provider of enduring support for the essential missions of the U.S. Government, its allied partners and international organizations. As it enters its 60th year of business, PAE’s current portfolio of service offerings includes capabilities in training, logistics, aviation support, facility operations and maintenance, range services, security solutions, information management and support services, litigation support and data analytics to support complex missions for customers around the world. Today, the approximately 15,000 members of our global workforce perform with excellence and dedication in approximately 60 countries, on all seven continents, in some of the world's most challenging regions. We attribute our success to the quality of our work and the integrity and high ethical standards that define our business operations. PAE is headquartered in Arlington, Va.
Responsibilities: The MSA III position performs a variety of general and specific administrative duties, and provides guidance and assistance. The position requires a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements, as well as extensive knowledge of administrative processes and procedures. 1. Office Administration • Maintains a schedule of appointments for a manager or office. • Monitors e-mail and telephones of manager(s) or office members. • Drafts, proofreads, edits and gives final review of all correspondences. • Tracks status of incoming and outgoing cable traffic. • Produces other documents such as instructions, spreadsheets, presentations, and reports. • Passes and receives clearances and prepares access lists. 2. Information Management • Maintains tracking records and filing systems; archives files as necessary. • Performs as a recorder and/or administrator for time and attendance (T&A) accountings for the area of assignment. • Maintains and updates databases or spreadsheets. • Produces content and materials for briefing packages and presents information through briefings to various audiences. • Prepares, tracks, monitors, and analyzes statistics. • Prepares and disseminates information to appropriate individuals/offices. • Processes administrative and personnel paperwork. • Compiles, collates, analyzes, and summarizes abstracting data. • Performs research; retrieves information or documents from databases and the Internet. • Manages responsibilities for pouching of classified material to the field. • Performs Webmaster services to oversee website changes. • Administers and troubleshoots databases, sets up new user accounts and accesses; runs reports; performs database clean up tasks. • Performs as Action Officer for oversight, monitoring, and reporting on status of task completion related to the execution of a program, process, or transaction. • Evaluates, proposes, and implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
Qualifications: Must be a US citizen possessing TS/SCI clearance with polygraph at the time of application. Seven years of progressively responsible administrative support experience, comparable to work performed as a Level II MSA. High School diploma or equivalent. • Ability to obtain extensive knowledge of protocol and precedence, and customer structure, regulations, and policies • Extensive knowledge of current practices associated with filing and tracking systems, allowing efficient and rapid storage and retrieval of information • Ability to obtain extensive knowledge of travel and customer-unique activities • Ability to obtain extensive knowledge of operational procedures and cover protocols to meet operations flights • Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others • Working knowledge of Contracting Officer’s Technical Representative concepts and principles • Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions • Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner • Excellent skills in planning and organizing to systematically coordinate, track, and complete work flow in accordance with the unique guidelines and procedures of multiple agencies/organizational entities • Strong representational skills to attend meetings, events, and forums on behalf of upper management • Strong interpersonal skills to gather task information and or project specifications from customers • Ability to anticipate customer requirements, and suggest, implement, and follow up on solutions • Ability to establish, maintain, and leverage contacts and professional relationships for frequent networking and liaison across the IC • Ability to communicate procedures and processes to management, co-workers, customers, and stakeholders and provide guidance on pertinent changes to business functions and operations • Ability to adapt to changing work requirements and priorities that may require overtime or extended hours • Ability to be discreet and maintain confidentiality
An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.
In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email firstname.lastname@example.org with "Disability Assistance" in the subject line.