PAE, Inc Document Management Technician in Honolulu, Hawaii

Supporting the Most Exciting and Meaningful Missions in the World

Document Management Technician


Job Overview:

Provide clerical services to include the following:

Variety of clerical and administrative support assistance services. Typical assignments include:

  • Performs routine receptionist functions such as answering telephones, receiving visitors, maintaining sign-in logs and visitor badges. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter. Operates multi-line automated telephone switchboard and routes incoming calls to staff members or take messages as appropriate, places outgoing calls, relates to the public in a professional manner with clear and understandable language, greets vendors, customers, and visitors.

  • Responds to inquiries, providing general information regarding office programs. Advises callers or visitors to contact the appropriate Federal, State or local agencies concerning matters outside the USAO's purview and furnishes the needed address or telephone number when available.

  • Receives, reviews, and distributes incoming mail. Maintains miscellaneous numerical/alpha files so that correspondence checks can be made for unfamiliar material received. Checks mail and annotates accordingly, e.g. attorney assigned, case number, etc. Immediately notifies staff members when hand delivered incoming mail, FedEx and UPS deliveries, and faxes are received and places in appropriate internal mail box.


Must be US Citizen. Must be able to obtain and maintain a Security Clearance.

Ability to perform detailed work consistently, accurately, and under pressure extremely important. Must be able to read and follow instructions. Must be able to understand task, task objectives, and the context of the task in the litigation support effort as a whole. Must take the initiative to ask questions when necessary to complete task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective). Must have typing/keyboarding skills and good communication skills. Must be knowledgeable user of the Government's office and network environment, including but not limited to, word processing, database, spreadsheet, imaging, and telecommunications systems. Undergraduate degree preferred. Litigation support experience valued.

Work requires knowledge of office skills, personal computers, scanners, copy and fax machines, and an ability to work as a team member and facilitate work processes among other staff members.

Communication skills are extremely important and the contractor works and interacts professionally and effectively with all levels of staff. Must have the ability to meet established deadlines and work as a team player in a professional office setting. Must have Skill in meeting and dealing with people in a courteous and tactful manner.

Applicant must have the ability to use MS Excel, MS Outlook, MS Word, Adobe Acrobat Professional or other department specific databases.

Able to lift up to 30 pounds.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email with "Disability Assistance" in the subject line.