Allergan HR, Coordinator in Jersey City, New Jersey

HR, Coordinator

Jersey City, New Jersey, United States at

Sep 22, 2016Post Date

151335Requisition #

Allergan plc (NYSE: AGN) is a bold, global pharmaceutical company and a leader in a new industry model – Growth Pharma. Allergan is focused on developing, manufacturing and commercializing branded pharmaceuticals and biologic products for patients around the world.

Allergan markets a portfolio of best-in-class products that provide novel treatments for the central nervous system, eye care, medical aesthetics and dermatology, gastroenterology, women's health, urology, anti-infective and cardiovascular therapeutic categories. With commercial operations in approximately 100 countries, Allergan is committed to working with physicians, healthcare providers and patients to deliver innovative and meaningful treatments that help people around the world live longer, healthier lives.

Our success is powered by our world-class team’s commitment to being Bold for Life. Together, we build bridges, power ideas, act fast and drive results for our customers and patients around the world by always doing what it is right.

Join one of the world’s fastest growing pharmaceutical companies!

At Allergan you will have the opportunity to thrive in a fast-paced, strategic environment where bold, innovative thinking isn’t just welcomed, it’s encouraged. Across all functions, we relish the opportunity to help our people fulfill their potential. Our rapid growth strategy means plenty of opportunities to step into the spotlight.

Position Description

Reporting to Vice President, Human Resources, this role assists the HR team and clients through various HR tasks. Projects and support may include: detail work with HR data collection and reporting activities, data analysis and communication as required for HR activities, support for employee performance and development programs, coordination and presentation of employee information meetings, coordination of employee hiring and orientation programs, participation in benefits administration and communication activities, research and investigation support. This individual is a key member of the team and relied on to create/manage processes and to develop systems to better administer the HR function. The role provides administrative and system support and requires frequent contact with senior management, employees and other departments. Candidate must possess a great deal of professionalism and understanding of confidentiality.

Main Areas of Responsibilities

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Coordinates implementation of services, policies, and programs through Human Resources staff and responds to employee and manager inquiries.

Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws.

Organizes files and standardizes office filing system. Transfers files (hard copy and electronic) both inside and outside department.

Receives mail, sorts, and sets priority for review and signature.

Arranges calendar for HR Team. Schedules daily/weekly meetings utilizing electronic scheduler and coordinates with requester and other operations support staff; reserves meeting area and prepares room for meeting; Prepares updates and distributes meeting notes.

Constant communication with the HR Team, employees, payroll/benefits, and any other persons associated with the HR department is essential.

May assist in onboarding new hires.

Oversees and ensures coordination of all routine and emergent administrative support activity: point person for all administrative requirements.

Schedules and prioritizes projects, creates documents and spreadsheets as needed, copies and circulates.

Provides meeting support, binders, copies and HR Forms. Creates presentations utilizing PowerPoint.

Provides tracking of Departmental Projects and Goals.

Provides project support, researches files, pulls data and formats findings for presentation.

Prepares expense reports and provides monthly summaries, coordinates conference registration, travel arrangements and payments.

Participates in problem solving activities for assigned projects.

Posts/Maintains all site bulletin boards ensuring information posted is presented neatly, timely and relevant.

Complies with all Company policies and procedures, including safety rules and regulations.

Performs related duties as assigned.


Two - four years of work experience in a corporate setting, andprior experience dealing with confidential information is also required.

Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint) computer programs and applications

Workday, Taleo, Concur, KRONOS or other similar HR systems/applications

Company policies and procedures

General office skills and procedures

Standard telephone etiquette

Proper English, grammar and punctuation usage

Telephones, calculators, fax machines, copiers, printers and other general office equipment

Implementing goals, objectives and practices for effective, efficient and cost effective management of allocated resources.

Complying with all Company policies and procedures, including safety rules and regulations.

Operating basic office equipment and personal computers with standard software packages.

Maintaining confidentiality of data.

Excellent communication, engagement, and diplomacy skills; establishes and maintains cooperative working relationships with employees at all levels of the organization as well as external contacts;

Innovative and creative approach to problem solving, planning and implementation.

Ability to independently manage multiple projects and priorities by organizing workload efficiently with the ability to prioritize.

Working effectively in a team environment with all levels of organization.

Ability to create, foster and grow business relationships with management and team members.

· Participating in a full range of administrative support services.

· Reading, writing and speaking English.

· Maintains department office area in an organized and professional manner including supplies and equipment.

· Coordinating activities, information meetings, and various training programs.

· Providing administrative support in the preparation of reports, schedules, confidential materials and various employee issues.

· Implementing and maintaining filing system, both paper and electronic.

· Basic understanding of the recruitment, interviewing, and selection processes.

· Creating and conducting electronic surveys including data collection.

· Creating a positive work environment.

Preferred Skills/Qualification

Human Resources experience within an office environment.


Undergraduate degree required