Veterans Affairs, Veterans Health Administration Supervisory Contract Specialist in Minneapolis, Minnesota

Veterans Affairs, Veterans Health Administration
3 vacancies in the following locations:
  • Minneapolis, MN
  • Saint Cloud, MN
  • Fargo, ND
Work Schedule is Full Time - Permanent

Opened Tuesday 10/18/2016 (3 day(s) ago)

** Closes Monday 10/24/2016 (3 day(s) away)

Job Overview

Vacancy ID: 1820222

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans. The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to


The purpose of the positions is to serve as a Supervisory Contract Specialist (Branch Chief) for the US Department of Veterans Affairs with responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, Veterans Affairs Acquisition Regulations, Public Laws, and Agency policy.The positions will be a part of the Department of Veterans Affairs, Office of Procurement and Logistics, Service Area Office-Central Network Contracting Office 23, with positions physically located in, (1) Minneapolis, Minnesota, (1) St. Cloud, Minnesota, (1) Fargo, North Dakota. The duties and responsibilities of the position include (but are not limited to):

  • Supervises a group of employees performing work at the GS-5 through GS-12/13, of which some staff may be virtually located;
  • Provides administrative and technical supervision necessary for accomplishing the work of the team.
  • Distributes workload within the team and ensures the work assignments of employees in the team are carried out.
  • Reviews the work of team members at various stages of completion, to assure compliance with Federal and VA Acquisition Regulations, Veterans Administration (VA)/Veterans Health Administration (VHA) Policies, VA/VHA Directives, VA/VHA Information Letters, VA/VHA Handbooks, and Network Contracting Office (NCO) standard operating procedures (SOPs).
  • Tracks work assigned to the team from receipt of procurement requests through contract close-out.
  • Serves as contract administrator on awarded contracts.
  • Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contracts.
  • Negotiates required changes to contract conditions to protect the agency.
  • Develops work improvement plans, recommending personnel actions as necessary.
  • Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system.
  • Applies for up to a Level III Contracting Officer Warrant, accepts contracting officer warrant, and provides the signatory authority for contracts within their warrant authority.
  • Assists the requiring activities by serving as a member of acquisition planning teams.
  • Utilizes electronic systems for contract writing (i.e. e-CMS), contract management, contract reporting (i.e. FPDS), financial management (i.e. IFCAP), in accordance with Agency policies.
  • Prepares other documents for award including Federal Procurement Data System (FPDS) reports, solicitation and award synopses, e-CMS documents, and administrative correspondence.
  • Coordinates with the appropriate Agency, Service Area Office (SAO), VISN, or Small Business Administration (SBA) Small Business Liaison on matters relevant to all aspects of socio-economic goal requirements.
  • Performs other duties as assigned.

Work Schedule: Monday - Friday, 8am - 4:30pm. (Telework may be available)

*Recruitment/Relocation Incentives May Be Authorized*

Travel Required
  • Not Required
Relocation Authorized
  • Yes
  • Relocation Incentive May Be Authorized
Job Requirements
Key Requirements
  • You must be a U.S. citizen to apply for this job.
  • You may be required to serve a probationary period.
  • Background investigation may be required.
  • Selective Service Registration is required for males born after 12/31/1959

To be considered for this position, you must meet the following requirements:


A. Applicants must have successfully completed all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least four (4)-years experience in contracting or related positions. At least one (1) year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position (GS-12), and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.


B. Applicants must have successfully completed a four (4)-year course of study leading in an accredited college leading to a bachelor's degree, that included or was supplemented by at least twenty-four (24) semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (TRANSCRIPT REQUIRED)

NOTE : C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.


Additional Qualification Requirement:

In addition to meeting the basic requirement, you must also meet the additional qualification requirement as described below.

Specialized Experience GS-13: Applicants must possess one (1) year of specialized experience that equipped them with the particular knowledge, skill, and abilities to perform successfully the duties of the Supervisory Contract Specialist position, and that is typically in or related to the work of the position. To be creditable, this experience must have been equivalent to at least the GS-12 level in the Federal service. Specialized experience includes: Performing the duties of a Supervisory Contract Specialist, supervising Contract Specialists, Contract Specialist Trainees, Purchasing Agents and Procurement Technicians; performing professional work involving the procurement of supplies and services, establishing contracts and agreements to obtain medical services, pharmaceuticals and supplies, and high-tech equipment; establishing guidelines and performance expectations for staff; preparing detailed price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations; and conducting debriefings with non-successful offerors or bidders. (Experience must be detailed in your resume to receive credit)

You will be rated on the following Knowledge, Skills, Abilities, and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

  • Ability to establish new and innovative procedures to improve efficiency, quality and effectiveness of a program.
  • Ability to establish working relationships with others, interacting with a variety of people with tact and diplomacy.
  • Ability to interpret and apply acquisition guidelines, policies, legislation and regulation.
  • Ability to develop, review, and mentor subordinates.
  • Ability to supervise a work unit.

PHYSICAL REQUIREMENTS:**The work is sedentary in nature.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference: When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference ," (go to and required documentation with your application materials. For more information on Veterans' Preference, please visit

Security Clearance

Public Trust - Background Investigation

Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding

applicant notification points can be found in the USAJobs Resource Center.


VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the Human Resources office at the facility where this position is located at (216)447-8010x3630.

Other Information

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Salary Range: $84,443.00 to $109,781.00 / Per Year

Series & Grade: GS-1102-13/13

Supervisory Status: Yes

Who May Apply: United States Citizens

Control Number: 453305600

Job Announcement Number: ANS-17-HAF-1820222