Catholic Charities Community Services of New York Accounts Clerk - Compliance in New York, New York


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Accounts Clerk - Compliance

Location: New York, NY

FLSA Status: Full Time, Non-Exempt

Classification: Professional

Department: CCCS Fiscal Operations

Office: Compliance Unit

Reports to: Associate Director for Budgets & Analysis

Supervisory Responsibilities: No

Summary: The Accounts Clerk is an important member of the Compliance team with responsibilities related to the grants management functions for the multiple entities maintained by serviced by the CCCS Fiscal Department. The Accounts Clerk is responsible for maintaining the payroll system’s labor distribution module, processing transactions in timely and accurate basis (authorized, posted and processed), and dealing with the subsequent reporting requirements. This position assists in the responsibility of properly allocating payroll- related transactions to contracts and grants, and assisting in other areas related to contract/grant cycle and the allocation process, as required.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Assist in preparation of responses to RFPs by providing staff compensation information.

  • Assist in Lawson Activity set-up process for new contracts and grants.

  • Input into Grants Management the initial template for new hires and/or information from Change of Status Notices and labor cost transfers.

  • Coordinate monthly review cycle with Program Directors to ensure proper staff allocations; assist in researching current allocations.

  • Maintain and update the Lawson Payroll system’s labor distribution module utilized to assign personnel costs to contracts, grants and projects.

  • Assist Controller’s staff in account analysis/research required when payroll errors arise.

  • Assist Compliance staff with maintenance of the Grants Management module, including logging-in contract budget modifications.

  • Assist Compliance staff with the upload of activity budgets and input for on-line claim submissions.

Significant working relationships

  • Management and staff of the entities for which the payroll is processed.

  • Finance staff

  • Human Resources

  • Archdiocesan Lawson Group

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional evening hours may be required to meet agency and contract deadlines.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a work station and use a computer at least 70% of the time.

  • Ability to meet competing deadlines.


Education and/or experience required:

  • HS Diploma or equivalent. Associates’ Degree in business, finance or accounting a plus.

  • One-three (1-3) years’ experience in a financial environment, with exposure to payroll processing a plus.

Skills, Licenses, and/or competencies required:

  • Familiarity with general ledger or payroll software such as Lawson.

  • Good interpersonal skills exhibited by the ability to communicate with staff, management and other departments in a professional manner.

  • Competency with MS Office Suite, particularly Excel and Word. Must successfully pass Prove-It skills test in MS Word and Excel.

  • Commitment to the mission of Catholic Charities.