Simpson Thacher & Bartlett LLP Billing Coordinator in New York, New York

Description/Job Summary

The Billing Coordinator is responsible for compiling, managing and executing attorney billing.


  • Compile and process a high volume of attorney bills to clients on a monthly basis

  • Review and edit pre-bills in response to attorney and secretary requests

  • Apply retainer/on-account funds as directed by attorney and as per Firm policy

  • Process write-offs following Firm policy

  • Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner

  • Submit invoices electronically and assist in resolving issues that might arise

  • Review and verify accuracy of billing supporting documentation as required

  • Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner

  • Identify and resolve billing inaccuracies

  • Create billing schedules and various other billing analyses as required

  • Effectively interact and communicate with attorneys, secretaries and clients

  • Distribute monthly partner reports

  • Review and update comments for reports distributed to the Finance Committee and Partners

  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues

  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

  • Observe confidentiality of client and Firm matters

  • Provide backup assistance as needed

  • Assist with special projects as needed

  • Perform other duties as assigned

Required Skills

  • 1 to 2 years of relevant experience required

  • Ability to effectively communicate and present information verbally and in writing

  • Ability to work effectively as an individual and within groups

  • Ability to use an accounting calculator

  • Proficiency in MS Office Suite, particularly in Excel

  • Must be detail oriented and organized

  • Ability to work with a high degree of accuracy

  • Excellent analytical and problem-solving skills

  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

  • Ability to adapt to all work situations in order to achieve desired results

  • Flexibility to work additional hours as needed

Preferred Skills

  • 1 to 2 years of finance , accounting or e-Billing experience in a law firm preferred

  • Knowledge of Elite billing system or comparable billing program preferred

Required Qualifications

  • Bachelor s degree required

Preferred Qualifications

  • N/A