Catholic Charities Community Services of New York Senior Operations Accountant in New York, New York


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Senior Operations Accountant

Location: New York, NY

FLSA Status: Full Time, Exempt

Classification: Professional

Department: Administration

Office: Finance

Reports to: CCCS Fiscal Director

Supervisory Responsibilities: No

Summary: The Senior Operations Accountant is an integral member of the Catholic Charities Community Services (CCCS) finance team working under the guidance of the CCCS Services Fiscal Director. The principal responsibilities focus on providing fiscal support and operational reporting for the Facilities team. In addition, the position will meet fiscal contract requirements on a timely, accurate basis for CCCS and the entities for which CCCS provides accounting services.

CCCS and the other agencies provide a variety of social service programs in the 10 counties of the Archdiocese of New York. These programs are funded by a variety of Federal, State, County and City agencies and foundations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  1. Provide fiscal support and operational reporting for Facilities team:
  • Financial support for budgets and monthly reporting including variance reports.

  • Review transactions and coding; prepare journal entries.

  • Maintain real estate statistics on facilities and leases.

  • Assist in the negotiation / development of Term Sheets and Leases.

  1. Meet fiscal contract / grant fiscal compliance requirements for CCCS and the entities for which CCCS provides accounting services:
  • Perform timely and accurate regulatory filings (i.e. claims, budgets and budget modifications, advances).

  • Complete revenue, receivable and expense reconciliations.

  • Document achievement of satisfactory performance and/or notify appropriate management of any perceived non-compliance so that corrective action may be taken on a timely basis.

  • Monitor and follow up on outstanding receivable balances with the funding sources to maximize cash flow, which is critical to the organization.

  1. Financial / Managerial accounting associated with facilities and contracts / grants:
  • Prepare reports to management related to government contracts and grant status and activity, including the production of monthly contract Activity reports.

  • Ensure integrity of financial results related to government contracts and grants, including revenue recognition and balance sheet accounts, and preparation of standard journal entries and reconciliations.

  • Assist in the preparation of year-end corporate and periodic contract compliance audits, including retrieving supporting documents and back-up information, as requested.

  • Provide recommendations for internal accounting / operating controls and efficiencies.

Significant Working Relationships:

  • CCCS and other agency management, facilities and program staff.

  • CCCS Fiscal staff.

  • Funding agencies and their auditors and corporate auditors.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional evening and weekend hours are required to meet department and Agency deadlines.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a work station and use a computer at least 70% of the time.

  • Carry a laptop to offsite work locations.

  • Ability to work with demanding, multiple deadlines.


Education and/or experience required:

  • Bachelor Degree in Accounting.

  • At least four years’ related experience; familiarity with facilities and/or government contracts a plus.

Skills, Licenses, and/or competencies required:

  • Knowledge of cost accounting principles / Generally Accepted Accounting Principles.

  • Good interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments, including professional writing style.

  • Ability to analyze problems and recommendations and pay attention to detail.

  • Ability to initiate projects, prioritize tasks and meet deadlines; exhibit a sense of urgency in performing work.

  • Strong computer skills with knowledge of Microsoft Office, Excel and Word required; knowledge of Lawson accounting software a plus. *Ability to successfully pass “PROVE-IT” skills test.

  • Work requires a commitment to the mission of Catholic Charities Community Services.