Groupon Facilities Support (6 months contract) in Petaling Jaya, Malaysia
Travel Desk - Air ticketing, Hotel booking, Insurance, Forex, Laptop letter, Railways, Rent-a-car, and Visa processing thru BCD/Malaysia-local Travels agent.
Procurements for IT/Non IT assets, stationery/office supply, and any mass purchasing.
Visitors Management to Malaysia.
Relocation activities including Accommodation & settling requirements.
Leading Emergency Response Team for Malaysia (Own “Business Continuity Plan”).
Develop emergency action plans for these facilities.
Manage daily security, Door Access and fire protection systems and program requirements.
Upkeep of office premises thru Housekeeping and carry out quarterly maintenance activities.
Electrical & A/C Maintenance Contract Control through Annual Maintenance Control.
Space Allocation & Management includes capacity utilization, coordination of employee moves, furniture installations, lead cross-functional move meetings, and related floor plans.
Maintain all furniture, fixtures and equipment in safe and available condition for use by employees and our guests.
Review & Renewal of Approved Vendor Contracts & tracking of payments month-on-month.
Hotel & Guest House accommodation for SR. Management Staff & Clients. Grievance Handling of Internal staffs/Sr. Mgt thru Huddles.
Directly manage facilities-related procurement of supplies and services.
Responsible for the development and management of facilities and office related budgets for Malaysia.
Create and lead cross-functional project teams & events. Managing of Security Card, ID Card, Business Cards, Data Card etc
Manager the Building Landlord and maintenance and car parking and contract related requirements.
Candidate must possess at least a Bachelor's Degree, Diploma, Professional Degree, any field.
Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent.
Ability to multi-task and prioritize tasks & requests.