Johns Hopkins Medicine Administrative Coordinator - CDH Program in St. Petersburg, Florida

Administrative Coordinator - CDH Program

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Johns Hopkins All Children's Hospital,
St. Petersburg, FL
Requisition # 159284
Day Shift
Full Time (40 hours)
Weekend Work Not Required

Johns Hopkins Health System employs more than 20,000 people annually. When joining the Johns Hopkins Health System, you became part of a diverse organization dedicated to its patients, their families, and the community we serve, as well as to our employees. Career opportunities are available in academic and community hospital settings, home care services, physician practices, international affiliate locations and in the health insurance industry. Great careers continually advance here.

POSITION SUMMARY:

The Administrative Coordinator provides administrative support to functional Administrators, Directors, or Senior Directors. Employees that are successful in this role possess strong communication skills, high attention to detail, and can be relied upon for dependable and consistent work output. The Administrative Coordinator is knowledgeable of department’s practices and work processes to provide internal clerical support and assistance while interacting externally. Coordinates the provision of office and staff services and oversees or participates in the coordination and completion of special projects or events.

KEY ACCOUNTABILITIES:

  1. Assist department administrators and directors by performing administrative procedures to generate efficiency of process and results

  2. Enforce and ensure adherence to administrative processes, practices and operations so that a consistent standard of support is delivered across the hospital

  3. Assist with electronic word processing, data entry, filing, and other clerical tasks to maintain an organized work flow and access to information

  4. Help to maintain and update departmental policies, organization charts and employee directory to ensure materials are up-to-date

  5. Schedule meeting and maintain department meeting schedules and agendas to ensure on-time and productive meetings

  6. Participate in meetings, programs, and activities to ensure agendas are followed and action items are recorded and communicated

  7. Assist in collecting data and preparing reports for a variety of projects and presentations to ensure for accuracy and that deadlines are met

  8. Maintain departmental database records and take a proactive approach in troubleshooting minor technical problems

QUALIFICATIONS:

  • Associates Degree with 2 years administrative level experience; or, High School Diploma and four years administrative experience

  • Project coordination and database management experience

  • Proficiency in Windows, XP, Excel and Outlook

  • Excellent writing, grammar, spelling and communication skills

Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.