Catholic Charities Community Services of New York Staff Accountant (Supervising / Cash Receipts) in United States


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Staff Accountant (Supervising / Cash Receipts)

Position Title: Staff Accountant [Supervising / Cash Receipts]

FLSA Status: Full Time, Exempt

Classification: Professional

Department: Administration Office: Controller’s Group

Reports To: Assistant Controller

Supervisory Responsibilities: Yes


The Staff Accountant [Supervising / Cash Receipts] is responsible for the supervision of staff in the timely and accurate and processing of cash receipt and Beacon client transactions for Catholic Charities Community Services (CCCS) and the entities for which CCCS provides such services. The position requires the use of professional independent judgment and discretion in the accounting for receipts, especially with regards to the restriction of funds and Statement of Activity presentation. The position manages the cash receipts team in all phases of client accounting pertaining to the Beacon Division, including accounting, tracking funds, payment and reconciliation of proceeds.

The position is responsible for managing the following two full-time positions as well as temporary staff:

  • Client Accounts Coordinator and

  • Accounts Clerk - Accounts Receivable

The Staff Accountant [Supervising / Cash Receipts] operates under the guidance of the Assistant Controller and must be a team player with good communication, accounting and computer skills. These skills are required to perform analyses and accounting work to support timely and accurate production of financial information as well as meeting audit requirements. 2

Essential Duties and Responsibilities:

  1. Timely and accurate processing of cash receipts transactions including approve, review and supervise the cash receipts team in meeting these objectives:
  • Medicaid billings (and re-billings) and internal debit memos for Client fees (SSI & SSD)

  • Client Needs Allowances and other client disbursements

  • Various statutory reports, including NYS Overburden Report and Client Fund Balance Report

  • Daily bank deposits

  • Journal entries pertaining to cash receipts, with special emphasis on ensuring that donor restrictions are accounted for accurately

  • Credit card batches submitted for processing

  • Internal reports for Outstanding Client checks and Client billing statements and invoices

  1. Apply accounting standards and determine and record the classification of transactions:
  • Maintain analyses for receipt groupings, primarily the Cash receipt portion of accounting for Temporarily Restricted Net Assets and Lawson / Raiser’s Edge monthly reconciliation

  • Establish Lawson Activities for new restricted corporate TRNA accounts and prepare monthly release based upon transactions processed within Lawson Activities.

  1. Ensure the timely and accurate processing and recording of Beacon Client Funds:
  • Account for cash receipts related to Medicaid receivables, Client SSI & SSD checks.

  • Coordinate the timely flow of data and reporting with Beacon program staff.

Other Responsibilities:

  • Evaluate and provide training, support and guidance to staff.

  • Establish monthly schedules for the staff to ensure the timeliness of all reporting, both internal and external.

  • Manage to completion the monthly, quarterly and year-end financial closes for Cash Receipts and Beacon.

  • Prepare monthly reporting for both Cash and Beacon which emphasizes key productivity statistics and business issues to be addressed.

Position Type and expected hours of work:

  • This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday - Friday. Additional hours may be required to meet agency deadlines.

Working Conditions and physical demands required:

  • Remain in a stationary position at a workstation and use a computer at least 70% of the time

  • Ability to carry work papers and a laptop to various locations

  • Ability to maintain physical files and meet competing deadlines

Significant working relationships:

Financial and Operating management of CCCCS and agencies for Fiscal Business Services are provided, corporate departments (Executive Directors, CFO, Human Resources and Controller’s group), program departments, auditors, banks and Archdiocese staff


Education and/or experience required:

  • Bachelors degree in accounting plus 3 years experience

Skills, Licenses, and/or competencies required:

  • Good knowledge of accounting, Microsoft Office, Excel and Word required. Quick learner and strong in adapting to computer applications.


  • Good interpersonal skills exhibited by the ability to communicate with staff, management, and other departments in a professional manner

  • Good skills in paying attention to detail, analyses, developing and recommending solutions and the ability to prioritize and complete tasks on a timely basis with minimal supervision in a fast paced environment

  • Work requires a strong work ethic and exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule and a commitment to the mission of Catholic Charities.

Considered A Plus

  • Non-profit experience

  • Lawson Systems

  • Crystal Report writing experienced and advanced Excel functions (such as V-Lookups and Pivot Tables)