Simpson Thacher & Bartlett LLP Assistant (Legal Secretary) in Washington, District Of Columbia

Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management by performing a variety of legal secretarial duties.


  • Answer multiple phone lines; screen and direct calls as appropriate

  • Transcribe tapes, dictation and put correspondence and documents into standard format

  • Maintain calendars, schedule meetings, and arrange conference/teleconference calls

  • Create, revise and proofread letters and various legal documents

  • Create and maintain attorney files using alphanumeric systems

  • Utilize various office machines to transmit data, print, duplicate, fax and PDF

  • Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm s travel department

  • Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs

  • Prepare and process client bills, working closely with Billing department

  • Process expenses through Firm expense application (Chrome River)

  • Prepare attorney diaries through Firm diary application (Intapp)

  • Provide backup coverage for other assistants

  • Perform other duties as assigned

  • Required Skills*

  • Ability to effectively present information verbally and in writing

  • Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications

  • Proficiency in MS Word

  • Basic math skills: addition, subtraction, multiplication, division

  • Strong attention to detail

  • Must be able to work collaboratively in a team environment

  • Ability to use diplomacy and discretion in relaying information

  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Skills

  • Basic knowledge of MS Excel and PowerPoint preferred

  • Preferred Experience*

  • At least five years experience as a Legal Secretary/Assistant

  • Required Education*

  • High School diploma or GED equivalent required

Preferred Education

  • Four-year college degree